What are my options for accessing my Google Applications email account? (Students/Guests)


Table of Contents

About Student/Guest Email Accounts
Accessing Your Email Online
Set Up to Use Applications:

Set Up Google Applications Password
Enable IMAP or POP
Allow "Less Secure" Applications

Steps for Outlook 2013/2016 on PC
Steps for Outlook 2016 on Mac
Steps for Mac Mail
Steps for Apple iPhone, iPad, or iPod
Steps for Android Mobile Devices
Need Assistance?

About Student/Guest Email Accounts

Florida Tech is partnered with Google to provide personalized Google Applications accounts to our students and guests of the university. As such, all Florida Tech students and guests have a Gmail mailbox with the domain suffix "@my.fit.edu" at the end their usernames. This means that your email address is: username@my.fit.edu

For example, if your TRACKS username was jsmith2017, your email address would be:

jsmith2017@my.fit.edu

Accessing Your Email Online

Whether you are using a Mac or a PC, you can open any web browser and go to the website http://mail.my.fit.edu/. You will be prompted to sign in with your TRACKS username and passwordas the CAS authentication page.

cas login page my.fit.edu

Once you enter your TRACKS username and password, click "LOGIN." 

Alternatively, you can go to the website http://my.fit.edu/, enter your TRACKS username and password, then click on the "Email" icon. 

my.fit.edu email icon

Your login credentials will be authenticated and you will be redirected to your Gmail mailbox. It should look something like this:

gmail mailbox image

You now have the ability to read and send emails as you would with any other mailbox service. This should work in any internet browser such as Internet Explorer, Mozilla Firefox, Google Chrome, Safari, etc.

Set Up to Use Applications

1. Set Up Google Applications Password

First things first. In addition to your TRACKS password, there is another password used sometimes that is specifically for configuring your email account on different email applications. This password is known as your Google Applications password.

This article will specify when it is necessary to use your Google Applications password instead of TRACKS in the email setup process.

In order to set up your Google Applications password, go to the website: https://tracks.fit.edu/tracks/passwd/

From the drop-down menu, select "Google Applications."

Enter a password and confirm that password, ensuring that it meets the requirements listed at the bottom of that page.

2. Enable IMAP or POP

Next, you should enable IMAP or POP. This gives you the ability to configure your mailbox in email clients such as Outlook, Mac Mail, and Thunderbird.

What is the difference between IMAP and POP?

IMAP and POP are both ways to read your Gmail messages in other email clients.

IMAP can be used across multiple devices. Emails are synced in real time.

POP can only be used for a single computer. Emails aren't synced in real time. Instead, they're downloaded and you decide how often you want to download new emails.

Enable IMAP

  1. On your computer, go to the website mail.my.fit.edu.
  2. In the top right, click "SettingsSettings.
  3. Click the Forwarding and POP/IMAP tab.
  4. In the "IMAP Access" section, select Enable IMAP.
  5. Click Save Changes.

You can find advanced configuration settings for IMAP here.

Enable POP

  1. On your computer, go to the website mail.my.fit.edu.
  2. In the top right, click "SettingsSettings.
  3. Click the Forwarding and POP/IMAP tab.
  4. In the "POP Download" section, select Enable POP for all mail or Enable POP for mail that arrives from now on.
  5. At the bottom of the page, click Save Changes.

You can find advanced configuration settings for POP here.

3. Allow "Less Secure" Applications

Finally, in order to be able to configure your email on certain applications Google has deemed "less secure," you need to enable that setting. This enables the ability to configure IMAP and POP on various applications.

To do this, go to the following website: https://myaccount.google.com/lesssecureapps

You will notice the option is set to "OFF."

Click the switch to the right of "Allow less secure apps" to turn it "ON."

You can now configure your mailbox on other applications.

Steps for Outlook 2013/2016 on PC

  1. If this is your first time setting up an account in Outlook, the Account Setup window will come up automatically. If you are already using Outlook for another account, continue to step 2.
  2. From inside Outlook, go to "File" > "Add Account"
  3. In the Auto Account Setup window, select the "Manual setup or additional server types" radio button.
  4. Select "POP or IMAP" and then click "Next."
  5. To configure IMAP, use the settings indicated below. For POP settings, continue to step 12. Note: You will need to use your Google Applications password.
  6. Click "More Settings" as shown the image shown above.
  7. Under the "Outgoing Server" tab, check the "requires authentication" option:
  8. Under the "Advanced" tab, ensure the server ports are configured as indicated:
  9. Click "OK," then click "Next."
  10. The account settings will be tested. You should see the following window appear:
  11. Click "Close," and then click "Finish."
  12. To configure POP, use the settings indicated below:
    Note: You will need to use your Google Applications password.
  13. Click "More Settings" as shown in the image above.
  14. Under the "Outgoing Server" tab, check the "requires authentication" option:
  15. Under the "Advanced" tab, ensure the server ports are configured as indicated:
  16. Click "OK," then click "Next."
  17. The account settings will be tested. You should see the following window appear:
  18. Your mailbox is now configured with Outlook.

Steps for Outlook 2016 on Mac

  1. Open Outlook, and then go to "Outlook" on the menu bar and select "Preferences."
  2. In the Preferences menu, select "Accounts."
  3. Select "New account" from the drop-down menu in the bottom-left.
  4. Enter your Florida Tech email address:
  5. Click "Continue," then enter your Google Applications password in the window as shown:
  6. Click "Add Account." Your mailbox should automatically configure and then appear as shown below:

Steps for Mac Mail

  1. Open the Mac Mail application, then go to the menu bar an select "Mail" > "Accounts."
  2. From the Accounts window, select the " + " icon in the bottom left-hand corner to add a new mailbox.

    Select "Add Other Account..." as shown in the image above.
  3. Then, select "Mail account" as shown below:
  4. Enter your first and last name, your full email address, and your Google Applications password:

    Then, click "Sign In."
  5. If you want to set up the mailbox as IMAP, enter the settings as indicated below. For POP, skip to step 7.
  6. Click "Sign In."
  7. To setup the mailbox as POP, enter the settings as indicated below:

    Your should now be able to use your mailbox in Mac Mail.

Steps for Apple iPhone, iPad, iPod

  1. Tap the "Settings" gear icon.
  2. Go to "Mail, Contacts, Calendars," and tap "Add Account."
    mcc
  3. Tap the "Google" option.
    google
  4. You will be redirected to the Gmail Sign in page. Enter your full @my.fit.edu email address:
    gmail sign on
    Tap "NEXT."
  5. You should be redirected to the CAS authentication page:
    cas 1
  6. Enter your TRACKS username and password. Do not enter your email address.
    ios2
  7. If you entered your username and password correctly, the application should authenticate you find the mailbox:
    ios7
    Tap "Save."
  8. Tap on the "Gmail" option.
    Your mailbox should open on your Apple device.
    ios8

Steps for Android Mobile Devices

Note: Android devices can vary based on the version of Android OS installed on the device. However, the options should basically be the same.

  1. Tap the "Settings" gear icon from the app tray.
  2. Under the "General" tab, tap "Accounts & sync."
  3. Tap the "ADD ACCOUNT" button near the bottom of the screen.
  4. If your device has security PIN, you will be prompted to enter your PIN and press "Next."
  5. Tap the "Google" option from the list.
  6. If your device has a security PIN, you may be prompted to enter your PIN again.
  7. On the Add your account screen, type your full email address:

    Click "NEXT."
  8. Tap the "Accept" button to agree to the Terms of Service.
    accept
  9. You will be redirected to the CAS authentication page. Enter your TRACKS username and password:

    Tap "LOGIN."
  10. If you are prompted to set up payment information, simply tap "No thanks," then tap "CONTINUE."

    You should now be able to access your mailbox on your Android device.

Need Assistance?

If you encounter any issues with these instructions, please contact the Technology Support Center at techsupport@fit.edu or by calling +1 (321) 674-7284.

Tags: android, email, guest, iphone, mailbox, outlook, setup, student
Last update:
2017-08-09 15:50
Author:
Frank Ciardullo
Revision:
1.66
Average rating: 2.6 (25 Votes)

You can comment this FAQ

Chuck Norris has counted to infinity. Twice.

Comment of Zahid:
it doesn't work. Keeps asking for username/password and then fails
Added at: 2017-01-21 15:20

Comment of Samuel Wright:
One step missing: In google account, go to your account > Sign-In & Security. Turn ... show moreon "Allow less secure apps"
Added at: 2017-05-15 08:22